Invoice matching agent
Every purchase invoice checked automatically against PO and receipt. Only the discrepancies reach a person.
Your team lines purchase invoices up against purchase orders and goods receipts. That work is repetitive, error-prone, and grows with your volume. The Invoice Matching Agent does it automatically in your ERP and only presents the doubtful cases.
A proven building block, fitted to your process
This is not a one-off experiment. It is a building block we have deployed before, configured to your ERP, your suppliers, and your tolerance margins.
Your team lines invoices up against POs. Every single day.
Invoices arrive in every form: PDF, scan, email, each with its own layout. Someone has to open them, compare the data against the ERP, and chase the discrepancies.
Around month-end close it piles up. Payments go out late or twice, suppliers call, and the close waits on invoices that are not settled yet.
As volume grows, the team has to grow with it. This work does not scale by itself.
From mailbox to processed, without intervention
Reads incoming documents
The agent pulls purchase invoices straight from the mailbox and recognizes the data, regardless of format or supplier.
Finds the counterpart in your ERP
It links the invoice to the right purchase order and receipt, 2-way or 3-way, as you agree.
Processes the match
If everything falls within the agreed tolerance, the agent posts it itself. No intermediate step, no queue.
Presents discrepancies
If something deviates, it stops and presents the case to a person, with the context. You only decide on the exceptions.
Everything to make matching run itself
How to introduce the invoice checker to your team
Introducing an agent is a change for the people doing the work today. So we present it like a new colleague: with a clear assignment, and an equally clear boundary.
What it is not sure about, it hands over. Deciding stays human work.
The invoice checker
- Works with
- Takes over
Reads
- Languages
- Available
- Hands over
- Leaves behind
80–90%
Far less manual work, a process that scales itself
Automation rates of 80 to 90% in comparable engagements: faster processing, fewer errors and disputes, and a process that scales with volume without extra people.
Unstructured in, structured into the ERP, following the same pattern. The building block is reusable across clients and sectors; only your rules and tolerance margins differ.
The questions that always come back
We hear that in almost every first conversation. So we do not argue, we show it: we run the agent against last month’s invoices and show what it handles and where it stops.
Then it does exactly what was agreed: it stops. Anything outside the tolerance margin goes to a person, with the reason. Every action is logged, so you can always check what happened.
In the engagements we have done so far, yes. We have already worked with multiple ERP systems. During the intro we look at your setup together before you decide anything.
See it on your own
invoices
We run the Invoice Matching Agent against a sample of your invoices and purchase orders. You see straight away what it handles itself and what it hands over.